Admissions Policy 2023-24

Here is a full PDF version of the Halley House School Admissions Policy for 2023/24.

PAN and Oversubscription Criteria

The published admission number is 30 places in each year of entry into Reception from September 2023. The school will admit up to this number each year to the Reception year and when full the school will have 210 pupils on roll.

As the school was previously two-form entry we do have a PAN (Published Admission Number) of 60 spaces for our Year Group who joined in September 2018, however the PAN for year groups who joined in 2015, 2016 and 2017 respectively are capped at 30 spaces.

In accordance with the law, children with an Education Health and Care Plan (ECHP) will be admitted to the school where the Local Authority has specifically named Halley House School as the most appropriate placement.

Where there are fewer applicants than places available all applicants will be admitted. In the event of there being greater demand than there are place available to the school and after the admission of children with an Education Health and Care Plan that names the school, places will be offered using the following oversubscription criteria in keeping with the School Admissions Code 2021:

  • Children in care i.e. children in the care of the Local Authority as defined in the Children Act 1989. This category includes ‘looked after children’ and children who have previously been looked after but immediately after being looked after became subject to an adoption, child arrangements or special guardianship order, including those children who appear (to the admission authority) to have been in state care outside of England and ceased to be in state care as a result of being adopted.
  • A child subject to a Child Protection Plan for whom Halley House School is their nearest school.
  • Children with a sibling at the school at the time of admission.
  • Children of staff at the school.
  • Proximity to the school. This will be measured in a straight line from the address point of the pupil’s home to the main entrance point of the school site using a GIS computerised batch mapping system.



  1. A child looked after is a child in the care of a local authority or provided with accommodation by that authority in accordance with Section 22 of the Children Act 1989. An adopted child is defined by section 46 of the Adoption and Children Act 2002 or section 12 of the Adoption Act 1976.  A child arrangement orders is defined by section 14 of the Children and Families Act 2014. A special guardianship order is defined by section 14A of the Children Act 1989.


  1. Priority to children of staff will be given in either or both of the following circumstances:
  • Where the member of staff has been employed at the school for two or more years at the time at which the application for admission is made; and/or
  • The member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage.


  1. Proximity of the child’s home to the school, with those living nearer being accorded the higher priority, will also serve to differentiate between pupils in criteria 2-5 if there are more applicants than available places under each criterion. Proximity to the school will be measured in a straight-line measurement.  Applicants will be prioritised by distance (starting with the nearest). For the purpose of calculating distances, the home address is identified by using the property geographical references as determined by the borough Council in which the child lives to the main entrance of the school in Arcola Street.  In blocks of flats, where applicants have identical distance measurements, priority amongst them will be determined at random.


  1. Sibling is defined in these arrangements as; a brother or sister, a half brother or sister, an adopted brother or sister, a step-brother or sister or the child of the parents’ partner where the child for whom the school place is sought is permanently living in the same family unit and at the same address as that sibling or a foster child permanently living in the same family unit whose place has been arranged by the social service department of the Local Authority. Children residing in the same household as part of an extended family, such as cousins, will not be treated as siblings. Proof of the sibling relationship will be required.


  1. For families living on boats, distance will be measured from the authorised mooring point. If the family is itinerant, the nearest mooring point will be used on the closing date for the receipt of applications.


  1. Where parental responsibilities are equally shared, the home or residential address will be considered to be with the parent/carer with whom the child spends the majority of time and nights Monday to Friday. This will normally be expected to be with the parent/carer that receives the Child Benefit. This address must be used for all preferences.


  1. In cases of multiple births where there is only one place available, and the next child on the list is a twin, triplet, or other example of multiple birth, we would admit both twins (and all the children in the case of other multiple births) even if this meant exceeding the agreed admission number of 30 for reception 2022/23 or the number of places in other year groups.


Tie Breaker

In the event that two or more children live at the same distance from the school, the tie breaker will be random allocation, where the supervised drawing of lots by a member of the Hackney Admissions Team (in the presence of an independent responsible person of good standing) will be used to decide which child(ren) will be allocated the remaining place(s).


Method of Applications for Reception.

The school will be participating in coordinated admission arrangements administered by the London Borough of Hackney.  Parents/carers must apply on Common Application Form of the local authority where they live. This can be completed online via  or on a paper form available from their local council’s School Admissions Team.  The closing date for reception class applications will be 15th January 2022.  Notification letters will be sent out on 19th April 2022 by the London Borough of Hackney.  Applications received after the set closing date will be accepted, but will not normally be considered for a place at the school until after the initial offer date.

Waiting List

Unsuccessful applicants (including any applications received after the closing date) will be included on the school’s waiting list ranked in order of priority under the published oversubscription criteria, without regard to the date that the application was received. Please note a child’s position on the waiting list can go down as well as up. For example, if a new application is received or if a child on the list moves nearer to the school, the waiting list may need to be revised. The offer of a place does not depend on the length of time your child’s name has been on the waiting list.  Waiting lists will be held for one school year after the Year of entry, unless parents specifically request to have their child’s name remain on the list.


Parents who are not offered a place for their child have the right to appeal to an independent appeal panel. Parents wishing to appeal should obtain an appeal form from Halley House School at 52-58 Arcola Street, London E8 2DJ or from the school website at  The form should be sent to reach the Clerk to the Appeal Panel for Halley House School (c/o Halley House School 52-58 Arcola Street, London E8 2DJ), within 20 school days of the date of the letter confirming BPET’s decision not to offer a place.  The school will publish an appeals timetable annually on its website showing the relevant deadlines.

 In Year Admissions

In Year Applications should be made via Hackney Education and Schools in accordance with the In Year scheme of coordination. The Trust decides which children can be offered places. If there is a waiting list, then applications will be ranked by the school in accordance with the oversubscription criteria above and offers made by Hackney Education and Schools on behalf of the Trust. In the event that it is not possible to offer a place the child will be added to the waiting list and appeals procedures described above will apply.


Date of Admission/Deferred Entry

Children will normally be admitted to the reception year in the September following their fourth birthday.

In line with the Admissions Code, parents can defer their child’s entry to the reception year until later in the school year, where they have been offered a place at a school to start before they are of compulsory school age.  Where entry is deferred, the school will hold the place for that child and not offer it to another child.  However, entry cannot be deferred beyond the beginning of the term after the child’s fifth birthday, nor beyond the beginning of the final term of the Reception Year.  Parents can also request that their child attends part-time until he/she reaches compulsory school age.

Admission of children outside their normal age group

Children will normally be admitted to the reception year in the September following their fourth birthday and the vast majority of pupils are educated within their normal chronological age group.  Any request for admission outside of the child’s chronological year of entry will be considered in accordance with paragraphs 2.17-2.17B of the Admissions Code.  Such requests would normally apply to children that are summer born and there are significant reasons that would benefit the child’s academic, social and emotional development by starting Reception in the following year as opposed to Year 1.

The BPET Central Team will consider requests on the circumstances of each case and in the best interests of the child concerned.  This will include taking account of the parent’s views; information about the child’s academic, social and emotional development; where relevant, their medical history and the views of a medical professional; whether they have previously been educated out of their normal age group; and whether they may naturally have fallen into a lower age group if it were not for being born prematurely. The Headteacher’s views will also be taken into account.  Each case must be supported by a letter from a professional (e.g. GP, Hospital Consultant, Social Worker) that provides the reasons for admissions outside of the chronological year group.  If the request is approved, the application will then be considered in accordance with the school’s oversubscription criteria in the event of oversubscription.

Parents have a statutory right to appeal against the refusal of a place at the school but this right does not apply if they are offered a place at the school but it is not in their preferred age group.